Data Processing Policy

Last updated: 2024. This policy outlines how Ordinary Linen manages and protects your personal information in accordance with Canadian federal and provincial laws.

Disclaimer: This document is a standard template for informational purposes regarding financial data security on public Wi-Fi and does not constitute formal legal advice.

1. Legal Framework (Halifax, Nova Scotia)

Ordinary Linen operates under the jurisdiction of Halifax, Nova Scotia, Canada. We are committed to maintaining the accuracy, confidentiality, and security of your personal information. This Data Processing Policy is governed by the Personal Information Protection and Electronic Documents Act (PIPEDA) at the federal level and, where applicable, the Personal Information International Disclosure Protection Act (PIIDPA) of Nova Scotia.

As our services focus on protecting financial information when using public Wi-Fi networks, we adhere to the highest standards of data integrity to ensure your digital safety.

2. Data Controller & Operator

The entity responsible for the collection and processing of your data is Ordinary Linen. We act as the "Data Controller" for the purposes of managing user interactions and providing educational content on cybersecurity.

Company: Ordinary Linen
Location: Halifax, NS, Canada
Email:
Address: 1583 Barrington St, Halifax, NS B3J 1Z7
Phone: +1 (476) 742-9807

3. Types of Data Collected

We collect information that helps us improve your experience and provide relevant security tips. This includes:

3.1 Personal Identifiers

Information you provide voluntarily through contact forms or newsletter subscriptions, such as your name, email address, and phone number.

3.2 Technical & Usage Data

When you visit our site, we automatically collect IP addresses, browser types, device identifiers, and operating system details. This is crucial for our research into how different devices interact with public Wi-Fi security protocols.

3.3 Cookies and Tracking

We use cookies to analyze web traffic and optimize our content delivery. For detailed information, please refer to our Cookie Tracking Parameters.

4. Purposes of Processing

Ordinary Linen processes your data for the following specific purposes:

To provide tailored advice on protecting financial information on public networks.
To monitor and analyze trends, usage, and activities in connection with our cybersecurity archive.
To respond to inquiries and provide technical support.
To prevent fraudulent activity and ensure the security of our own web infrastructure.
To comply with legal obligations under Canadian law.

5. Legal Grounds for Processing

Under PIPEDA, we process data based on the following grounds:

Consent: When you explicitly agree to receive our newsletter or use our contact forms.
Contractual Necessity: To fulfill the terms of our service agreements with you.
Legitimate Interests: To improve our cybersecurity research and protect our users from emerging network threats.
Legal Obligation: When required by Nova Scotia or Federal Canadian authorities.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected. Technical logs are typically kept for 12 months to identify long-term security trends. Personal identifiers provided via contact forms are kept for the duration of our communication plus a period of 2 years for record-keeping purposes, unless a deletion request is made.

7. Your Rights as a Data Subject

In accordance with Canadian privacy principles, you have the following rights:

Right of Access: You may request a copy of the personal data we hold about you.
Right to Rectification: You can request that we correct inaccurate or incomplete information.
Right to Withdrawal: You may withdraw your consent for data processing at any time.
Right to Erasure: You can request the deletion of your data, subject to legal retention requirements.
Right to File a Complaint: You have the right to contact the Office of the Privacy Commissioner of Canada if you believe your rights have been violated.

8. International Transfers

While Ordinary Linen is based in Halifax, we may use cloud service providers located outside of Canada (e.g., in the United States or EU). In such cases, we ensure that the recipient provides a level of protection comparable to Canadian standards through contractual clauses and rigorous security assessments.